Instructions for Authors

Oral Presentation Session

Oral presentations are divided into different sessions based on the conference topics. Authors should find the right session room and be there at least 3 minutes earlier to copy his/her ppt/pdf presentation into the laptop and get ready. Then the session chair will start the session on time, and give a grade to each presentation, which should be within 15 minutes, including Q&A.
Timing: a maximum of 15 minutes total, including speaking time and discussion. Please make sure your presentation is well timed. Please keep in mind that the program is full and that the speaker after you would like their allocated time available to them.
Movies: If your PowerPoint files contain movies, please make sure that they are well formatted and connected to the main files.
Note: You can use USB flash drive (memory stick), make sure you scanned viruses in your own computer. Each speaker is required to meet her/his session chair in the corresponding session rooms 10 minutes before the session starts and copy the slide file (PPT or PDF) to the computer.
Backup: It is suggested that you email a copy of your presentation to your personal inbox as a backup. If for some reason the files can’t be accessed from your flash drive, you will be able to download them to the computer from your email.
Equipment: Please note that each session room will be equipped with a LCD projector, screen, point device, microphone, and a laptop with general presentation software such as Microsoft PowerPoint and Adobe Reader. Please make sure that your files are compatible and readable with our operation system by using commonly used fronts and symbols. If you plan to use your own computer, please try the connection and make sure it works before your presentation.

Poster Presentation Session

Presenting your work with a poster, it will be your responsibility to produce the best possible forum for your research findings. It will be your responsibility to bring it to the conference or make sure it is sent in advance with sufficient time to arrive.
A poster should be self‐contained and self‐explanatory to all readers, allowing your work and results to be clear. Do not clutter with unnecessary detail or fancy boarders. Presentations should be simple and clear and a combination of text and graphics suitable to the individual work is needed. An interesting poster is read with enthusiasm and a desire to know more. Too much color can be off putting and balance as needed.
Poster Layout: Use a matt finish rather than glossy paper as varying lighting in the venue can cause reflection on glossy paper and difficult to read. Arrange the work in columns rather than rows as this is easier for the viewer to follow. An introduction should be placed at the upper left and a conclusion at the lower right. The abstract does not need to be presented and limited references.
Illustrations: Figures should be designed to be viewed from a distance and should use clear, visible graphics and large type. Each figure or table should have a heading of one line. Additional essential information should be provided below in a legend. Photographs should have good contrast, sharp focus and, if necessary, an indication of scale.
Text: Minimize narrative. Use large type in short, separated paragraphs. Numbered or bulleted lists are effective ways to convey a series of points; however, limit their use and bullet points need explanations and time might not permit.  Do not set entire paragraphs in uppercase or boldface type. Do not attempt to put the full paper on the poster.
Titles and Fonts: Titles and captions should be short and easy to read. Use large lettering as this means a number of people can read the poster from a distance without overcrowding. Remember to caption your poster with the abstract title, author’s names and affiliations.
Poster size: The size of poster board is A1 Size. Posters must be in portrait format (height > width). This cannot be modified.
Presenation: We expect that at least one author stands by the poster for (most of the time of) the duration of the poster session. This is essential both to present your work to anyone interest into it and to make sure that your presence is verified by one of the session chairs. If you wish to leave your poster to attend a lecture, please leave a message on the board to inform visitors and session chairs. Please removed the poster at the end of the session. Left behind posters at the end of the session will be disposed of.